Administrative Assistant

Organization: Life Skool

Location: Dallas–Fort Worth, Texas

Employment Type: Full Time / Part Time

Department: Administration

Reports To: Chief Executive Officer (CEO)

About Life Skool

Life Skool is a nonprofit youth development organization dedicated to empowering youth, transforming lives, and strengthening families through behavioral health services, juvenile justice initiatives, mentorship, education, and community-based programming.

Our mission is to provide youth and families with the resources, guidance, and opportunities necessary to overcome challenges, develop essential life skills, and achieve long-term success.

Position Overview

Life Skool is seeking a highly organized, motivated, and dependable Administrative Assistant to support the organization’s daily operations, program coordination, community engagement, and continued development.

The Administrative Assistant will work closely with the Chief Executive Officer (CEO), program staff, families, and community partners to ensure effective communication, organizational efficiency, and successful implementation of Life Skool’s programs and initiatives.

This position plays an important role in supporting the organization’s behavioral health services, juvenile justice programs, mentorship initiatives, and community partnerships.

The ideal candidate is proactive, professional, resourceful, and passionate about making a positive impact on youth and families.

Key Responsibilities

Administrative & Executive Support

• Provide direct administrative and operational support to the CEO and organizational leadership.
• Assist with managing calendars, scheduling meetings, coordinating appointments, and maintaining organizational records.
• Prepare correspondence, reports, presentations, meeting agendas, and other administrative documents.
• Respond to phone calls, emails, inquiries, and requests from families, staff, community partners, and external organizations.
• Serve as a primary point of contact for general organizational inquiries and assist with directing individuals to appropriate programs and personnel.
• Maintain organized electronic and physical filing systems while ensuring confidentiality of sensitive information.
• Assist with coordinating internal meetings, staff communications, and organizational activities.

Program Coordination & Support

• Provide administrative support across Life Skool’s behavioral health, juvenile justice, mentorship, education, and youth development programs.
• Assist with coordinating program schedules, referrals, participant engagement, and communication with families and staff.
• Support program staff with administrative tasks, documentation tracking, and coordination of services.
• Assist with monitoring program activities, deadlines, participation, and organizational objectives.
• Help coordinate program events, workshops, training sessions, and community-based activities.
• Support the implementation and continued improvement of organizational programs and services.

Community Outreach & Partnerships

• Assist with coordinating outreach initiatives designed to increase awareness of Life Skool’s programs and services.
• Communicate with schools, juvenile justice agencies, community organizations, referral partners, and other stakeholders.
• Support the development and maintenance of positive relationships with community partners.
• Assist with preparing outreach materials, presentations, and organizational correspondence.
• Represent Life Skool professionally during community meetings, events, and organizational activities as assigned.
• Help connect youth, families, and community members with appropriate Life Skool programs and resources.

Organizational Development & Special Projects

• Support the CEO with special projects, community engagement efforts, and strategic initiatives.
• Assist with researching potential partnerships, funding opportunities, and program development initiatives.
• Support the planning and coordination of new programs and organizational expansion efforts.
• Assist with tracking organizational goals, deadlines, and administrative priorities.
• Identify opportunities to improve administrative processes, communication, and operational efficiency.
• Perform additional duties that support Life Skool’s mission and organizational growth.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in business administration, human services, nonprofit management, or a related field preferred.
• Previous experience in administrative support, office management, program coordination, customer service, or nonprofit operations preferred.
• Strong written and verbal communication skills.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office, Google Workspace, and general office technology.
• Ability to work independently, take initiative, and manage multiple responsibilities effectively.
• Strong interpersonal skills and the ability to communicate professionally with diverse populations.
• Ability to maintain confidentiality and handle sensitive organizational and participant information appropriately.
• Experience working with youth, families, behavioral health organizations, or community-based programs is a plus.
• Must demonstrate professionalism, dependability, adaptability, and a commitment to Life Skool’s mission.

Ideal Candidate

The ideal candidate is someone who takes ownership of their responsibilities, communicates effectively, and enjoys supporting both people and programs.

Life Skool is looking for an individual who is comfortable working in a growing nonprofit organization, can adapt to changing priorities, and is willing to contribute ideas that strengthen organizational operations and community impact.

This position requires someone who can work collaboratively with leadership while also demonstrating initiative and independent problem-solving skills.

Work Schedule

Full-time and part-time opportunities may be available based on organizational needs, candidate qualifications, and availability.

Candidates must demonstrate flexibility and the ability to support designated business hours, scheduled meetings, and occasional organizational events.

How to Apply

Interested applicants should complete the online employment application and submit the following:

• Current resume or curriculum vitae (CV)
• Cover letter describing relevant experience and interest in working with Life Skool

Qualified applicants will be contacted regarding the next steps in the recruitment and interview process.

Life Skool is an equal opportunity employer committed to providing a professional, inclusive, and mission-driven work environment.

Life Skool

Empowering Youth, Transforming Lives